Cost-Benefit Analysis for the Selection, Migration, and Operation of a Campus Management System

An increasing number of students, together with organizational and technological requirements, pose new challenges for universities. For these reasons, Campus Management Systems provide a solution for the necessary IS-support in student administration. In order to ensure cost-effectiveness, an extensive cost-utility analysis of the campus management systems under consideration is required. The process model illustrated here facilitates a ten-step cost-utility analysis for the selection, migration and operation of a campus management System. The process-oriented approach addresses the challenges posed by cost and benefit allocation. The subsequent ten steps, using the case analysis of two large German universities, show that the implementation of an integrated campus management system can lead to significant cost saving effects. The presented process model enables comparative calculations of differences with regard to the alternatives. The approach enables a comprehensive decision-support system for the selection of a university-specific and individually applicable campus management system.