Construction coordination activities: What is important and what consumes time

Coordination is an important function in the building process. Recent research has shown that poor or inadequate coordination is the best that is achieved on construction sites. Nevertheless, many authors of textbooks on construction project management have not discussed this vital topic. A literature review carried out in this present study revealed that there is a lack of formal understanding on how day-to-day coordination is actually achieved on a construction project. This research was directed at identifying what activities are performed to achieve coordination and, which among those are the most important and more time-consuming for a construction coordinator. In the absence of previous research, texts on the duties and responsibilities of project managers, clerks of works, construction engineers, etc., were reviewed from the contractor's project manager's perspective during the building phase of a construction project, and an array of issues relevant to achieving coordination were identified. Initially, the array included 64 coordination issues; a questionnaire was developed for construction project managers to indicate the relative importance and time consumed on a 3 point scale (i.e., high, mid or low). Thirty-three responses received from practitioners in the Hong Kong and Singapore construction industries indicate that identifying strategic activities and potential delays and ensuring the timeliness of all work are the most important activities. Conducting regular meetings and project reviews and analyzing the project performance, detecting variances and dealing with their effects (16th and 17th, respectively in order of importance) appear to be the most time-consuming activities.